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Saving Money By Booking the Right Hotel

Tips For Securing Lodging On A Large Group Vacation

19 March 2020

James Butler

Traveling with a large group of ten or more people comes with its own set of challenges. One of these challenges is securing lodging for your group. You can't just book one or two hotel rooms and be done with it. Rather, you will want to follow these tips to ensure your group lodging experience is a good one.

Call hotels directly and ask to book a block of rooms.

When you are booking hotel rooms for a group, you do not want to use a third-party booking service. There is just too much of a chance of your booking being lost or misinterpreted, resulting in you staying in rooms that are not close to each other. Instead, call the hotel directly. Be clear that you are booking for one group and that you all want to stay together in rooms that are right next to one another. You should call as early as possible to ensure the hotel can accommodate this request, especially if you're visiting for a special event that will draw a lot of people to the city.

Resist the urge to under-book.

You might be tempted to save money by cramming six people in a four-person hotel room or by having 12 people stay in a suite that accommodates up to 8. However, this is a bad idea. These limits are set for a reason — often to meet fire code — which means you could be fined or kicked out of the establishment if the hotel finds out what you are doing. It's best to pay a little more and know you're safe.

Consider alternative lodging options, like a cabin.

Look to see if there are any alternative lodging options in the area that are better suited to a large group. For example, there might be a cabin or ski cottage you can rent. These typically have enough rooms, or at least enough beds, for ten or more people. In this type of accommodation, you'll have an easier time spending time together, too, since you can all interact in common areas without worrying about other guests also using them. You might need to look at some private real estate sites or home-sharing apps to find such cabins.

Booking lodging for a large group can be a bit cumbersome, but with the tips above, you will manage. Remember to plan as far in advance as possible and to keep the other members of your group updated as plans change.

To learn more about your lodging options, contact a hotel near you.

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